Office Security Tips

The following is a list of general office security guidelines, which are offered to you as an aid in establishing your internal security procedures: 

  • Restrict office keys to only those who need them. 

  • Keep complete, up-to-date records of the distribution of all office keys. 

  • Establish uniform procedures for collecting keys prior to the termination of employees. 

  • Establish and enforce a rule that keys must never be left unguarded on desks or cabinets. 

  • Require that filing cabinet keys be removed from locks and placed in a secure location after opening cabinets. 

  • To help prevent unauthorized personnel from reporting a lost key and receiving a replacement, please provide a list of authorized keyholders to the Management Office, and update the list as changes occur. 

  • Ensure that all keys are distributed by a single designated responsible person.. 

  • Store keys systematically in a secured wall cabinet of either your own design or one that conforms to a commercial key control system. 

  • Insist on identification from repairmen who come to work in your office. 

  • Clear all desks of important papers and valuables in the presence of others. 

  • When working alone in the office at night, lock the front door to prevent others from entering. 

  • Keep the police, fire department, and building security telephone numbers posted in a visible location. 

  • Double check to see that all doors are securely locked before you leave.